Providing your website with a good Online Help will help you improve your customer service while reducing its costs and while you are boosting your conversion rate. The following tips will help you implement this online help successfully so that you can benefit from all its advantages.
1) Choose a natural language based online help and, if necessary, make it multilingual. Provide your website with a platform able to perform 100% natural language searches. Semantic search systems allow users to pose their questions in natural language and, unlike what happens with keyword-based search engines, the results displayed are always appropriate and relevant. If you have a website in more than one language, it is a good idea to offer online help in all the available languages, so as all users can equally benefit from this help.
Semantic search allows the system to understand the underlying meaning of user queries and not just finding the literal words in the sentence, thus offering much more suitable results than the ones obtained with a keyword-based search engine.
2) Try to avoid to manually and individually work on each one of the contents. Use a natural language platform that permits automatic indexation of your knowledge base without having to manually work with each one of your contents. Thus, with a much lesser effort and time, you can obtain optimal linguistic results.
3) Make the most of the existing contents on your website to build a first version of the knowledge base of your online help. If you already have a FAQ section on your website or if you have other informative material, or even if you have a corporate time-line at Twitter, you already have an initial material to start building your Online Help. FAQs are a useful tool to answer common doubts of the users, but there are real time situations that can only be added quickly enough on your online help if you connect it with your Twitter. If your new tweets are connected to your knowledge base, thanks to a real-time indexation, users wont miss this important information and you’ll be able to give relevant answers to situations taking place right now.
4) Do not use an avatar from the very beginning. Using an avatar with your online help may be useful to achieve a much more human-like aspect, closer to the final user. However, it is not a good idea to use an avatar from the very beginning: natural language based online help systems “learn” to understand user queries better and better, so that the efficiency in the answers increases gradually. Wait until you reach a 90% of efficiency in your answers before using an avatar. The reaction of users to avatars that do not properly understand their queries is much more negative and they end up much more disappointed with the system than if they were asking in a simple text box. And on the Internet, users seldom give second chances.
5) Create an integrated solution for customer service. If your customer service has an online chat, a form or an e-mail address, you can integrate these elements in your online help. Not all problems users may have can be solved by means of a virtual assistant, some of them need personalized customer care. But if we merge online help to our chat or form, users will not have to type their queries twice. We can make the virtual assistant the gateway to all our customer service; if users do not find what they are looking for, their queries and obtained results will be sent to chat agents or to the customer care form, for an individualized assistance.
6) Create content according to users’ real needs. Use the natural language platform and its logs with all user queries to find out new doubts you are not answering yet. This is a good way of learning which contents and FAQs we should create to make the investment in writing new contents as profitable as possible.
Periodical monitoring of user questions in our virtual assistant will let us know their real needs, the most demanded issues and the doubts we are not answering yet.
7) Check the reports! Online help comes along with valuable statistical reports that provide us with a great amount of information to improve the system: amount of users who type a query, weekly amount of user questions, number of contents in the knowledge base, contents that received most clicks, contents that were never clicked at all, either because they are too generic or too specific… Periodically checking these reports will help you improve your knowledge base and to offer a better online help to your users.
Backstage is the reporting tool Inbenta has developed, through which you’ll be able to monitor your users’ queries, tendencies and clickthrough, among many other adaptable reports.
8) Integrate marketing and self-service to boost your conversion rate. Integrating your online help and self-service within the general usability concept of your website will favor an improvement of the conversion rate of queries that end up in sells. This way, if you promote that people in charge of the customer care and those in charge of marketing work together, our online help will easily become a selling tool too.
9) Improve your SEO thanks to your online help. Your online help can help you get higher ranks on search engines’ results pages and therefore favor that more people visit your website. How? Using long tail user questions from your own website. The Long Tail represents all the requests that web users type in the search engine and are not very common. Using real user questions to create content that search engines can index will enhance your SEO.
From this graph, we can see that the vast majority (80% – the green line) of requests made by users are “Long Tail requests”, that is to say, requests that are not very often typed into search engines. It shows that everyone has their own way of expressing themselves and formulating their requests on search engines.
10) Write clear, concise and self-explanatory FAQs. The objective of a FAQ should be to provide an answer to a wide amount of user questions with a clear, concise and self-explanatory title that covers several problematic cases. Having good FAQs will be the key to get a higher ckickthrough in our online help, since if the title is not clear enough, users might never click on it. We must also bear in mind that a FAQ should never be too generic nor too specific (covering only a very small amount of hypothetical user questions).
Finally, it is important to add tables, images, lists and any other complementary information in order to help our users solve their doubts. Taking a look at those FAQs that receive less clicks will give us clues on how to improve our FAQs database.
These are FAQs that have not received any click in a given Virtual Assistant. We can see that some of them talk about specific details related to the carriage of liquids on a plane. A single, more generic FAQ on this issue with an answer covering all those details, would be better and would improve the clickthrough rates.